Important Documents & Forms

Athletic Participation at Home School FAQ

Athletics Supplemental Transportation Request Form

Required

Purpose: This form must be completed prior to any situation in which a GCIT student-athlete will not be using school-provided transportation to or from an athletic event. Completion of this form acknowledges that the parent/guardian assumes full responsibility for transportation arrangements and releases GCIT and its staff from liability associated with this travel.

Student Information:

Namerequired

First Name

Last Name

Sport / Teamrequired

Coachrequired

Date of Game/Eventrequired

Must contain a date in M/D/YYYY format

Opponent/Locationrequired

Type of Request (Select One)required

Parent/Guardian will transport student to the game

Parent/Guardian will transport student from the game

Student will ride with another student-athlete (requires both parents’ consent)

Other (please specify)

If Other, please specify

Authorization and Verification:

Terms of Servicerequired

I, the undersigned parent/guardian, request that my child be permitted to travel as indicated in the aforementioned section. I understand that Gloucester County Institute of Technology (GCIT) provides transportation for all athletic events, and this request serves as a waiver of that transportation option for this specific event.

I further acknowledge that..required

I am voluntarily assuming full responsibility for my child’s transportation.
GCIT, its staff, and representatives are released from any and all liability for injuries, damages, or losses resulting from this travel.
I have communicated and confirmed this arrangement with my child’s coach.
If my child is riding with another student or family, I have confirmed that both sets of parents/guardians have consented to this arrangement.

Digital Signature of Parent/Guardianrequired

First Name

Last Name

Date Submittedrequired

Must contain a date in M/D/YYYY format

Indemnification Statement

By signing this form, I agree to indemnify, defend, and hold harmless GCIT, its Board of Education, employees, and volunteers from any claims, liabilities, or damages arising from my decision to provide private transportation for my child in lieu of school-provided transportation.

Athletic Training Dept. - Document Request Form

Required

Purpose:
This form is for student-athletes, parents/guardians, and coaches requesting documentation from the GCIT Athletic Training Department. Please allow 3–5 business days for processing. You will receive an email when your request is complete.

Requestor Information:

Namerequired

First Name

Last Name

Email Addressrequired

Phone Number

Role/Relationship to Athleterequired

Student-Athlete Information:

Namerequired

First Name

Last Name

Sport(s)required

Graduation Yearrequired

Date of Birthrequired

Must contain a date in M/D/YYYY format

Documents Requested:

Please select the document(s) you are requestingrequired

Injury Report / Evaluation Summary

Treatment or Rehabilitation Record

Concussion Baseline Test

Return-to-Play Documentation

Copy of School Insurance Form Regarding Injury

Reason for Request:

Reason for Request

(Example: “Need copy for college recruiter,” “For personal record,” “Doctor’s office requested docum

Additional Comments or Instructions:

Additional Comments

Agknowlegdement:

Terms of Servicerequired

By submitting this form, I acknowledge that I am authorized to request this information and that I understand certain medical or confidential records may only be released in compliance with HIPAA and FERPA regulations.

Digital Signaturerequired

First Name

Last Name

Daterequired

Must contain a date in M/D/YYYY format

Early Release Permission Form

Required

Purpose:
This form must be completed when a student-athlete needs to be dismissed early from GCIT for an athletic event, competition, or special school-related activity. All requests should be submitted at least 24 hours in advance to ensure academic and attendance records are properly updated.

STUDENTS CANNOT BE PICKED UP AFTER 1:45 PM.

After 1:45 PM, pick up will be at the end of the school day at the 500 wing entrance.

Requester Information:

Namerequired

First Name

Last Name

Role / Relationship to Studentrequired

Email Addressrequired

Phone Number

Student-Athlete Information:

Namerequired

First Name

Last Name

Graderequired

Sport / Teamrequired

Early Dismissal Details:

Date of Early Dismissalrequired

Must contain a date in M/D/YYYY format

Time of Requested Dismissalrequired

Transportation Methodrequired

Parent Pick-Up

Self-Transportation

Home School Provided Team Bus

Academic Coordination:

Has this dismissal been communicated to the student's CTE/Academy instructor?requiredPlease select up to 1 choice

YES

NO

Please select up to 1 choice

Additional Notes or Attachments:

Additional Notes

Use this space for any relevant details or attached documentation — e.g., team schedule, invitation

File Upload

Attach up to 1 file with a maximum size of 10MB

No file chosen

Authorization and Verification:

Terms of Servicerequired

By submitting this request, I confirm that the information above is accurate and that this early dismissal is for an approved GCIT athletic or school-related activity.

Digital Signaturerequired

First Name

Last Name

Date Submittedrequired

Must contain a date in M/D/YYYY format

Facility Usage Form

Logos & Branding Guide

Branding Guide & Process

GCIT BRANDING APPROVAL PROCESS
As we communicate about our school both internally and externally, it is crucial that we be both consistent and effective. The Branding Guide outlines the standards designed to promote GCIT and its programs to all audiences on and off our campus. We ask all members of the school community to use the new Branding Guide to ensure that our visual communications—print or electronic—convey a cohesive image. These guidelines may be adapted when necessary due to the context of the publication or media only upon approval by the administrative team. This reference pertains to all printed and written materials.

STEP 1:
Review the Branding Guide to determine which logo you would like to use. Please Note: These are the only approved logos that can be used to represent GCIT.

STEP 2:
Review the Branding Guide to ensure you are planning to use the logo appropriately. This includes the official colors of navy blue and gray. We also have one-color logos available.

STEP 3:
Download the logo you wish to use below. If you need a customized name-added logo for your program/club/activity, please contact Carl Heil at cheil@gcecnj.org for assistance.

STEP 4:
Send the file to the vendor of your choice and work with them to design the product you want to create. Please be sure to follow the rules established in the GCIT Branding Guide.

STEP 5:
Send the proof for final approval, before printing, by email to:

Sybil Girard: sgirard@gcecnj.org
cc Christina Simmerman: csimmerman@gcecnj.org
cc Dan Uszaki: duszaki@gcecnj.org

Include the following: 

Applicant’s name, organization, title, and contact information
Purpose
Medium in which it will be used

SCHOOL LOGOS:

Please use only the official school logos below for any documents you create.

You should no longer use any older cheetah logos or older round school/district logos.

NLI – Signing Day

Parent–Coach Communication, Conduct, and Athletic Program Guidelines

Sending School District Eligibility Request

Required

Purpose: This form is intended for Athletic Directors from GCIT sending districts to request an official Letter of Academic Standing for a shared-time GCIT student. The letter verifies that the student is currently enrolled at the Gloucester County Institute of Technology (GCIT) and is meeting academic expectations in accordance with NJSIAA eligibility requirements.

Please complete all fields accurately to ensure timely processing of your request.

AD Information:

Namerequired

First Name

Last Name

Titlerequired

School / District

Email Addressrequired

Phone Numberrequired

Student Information:

Namerequired

First Name

Last Name

Grade Levelrequired

Sport / Seasonrequired

Home Schoolrequired

Acknowledgement:

Acknowledgement Statementrequired

I understand that all information submitted in this request will be verified through GCIT’s Academic Office. I also acknowledge that the final determination of a student’s athletic eligibility must be based on official transcripts and verified through the student’s sending school district, which holds ultimate responsibility for eligibility decisions.

Varsity Club Membership Application

Required

Purpose: The GCIT Varsity Club recognizes student-athletes who demonstrate commitment, sportsmanship, and achievement in athletics. This application is intended to verify eligibility and interest in membership. Completion of this form does not guarantee acceptance into the Varsity Club.

Student Information:

Namerequired

First Name

Last Name

Grade Levelrequired

Career Programrequired

Email Addressrequired

Current GPA

Sports Participated Inrequired

Varsity Letter Verification:

Have you earned a Varsity Letter in any GCIT sport?required

YES

NO

If yes... list the sport(s) and year(s) you received your Varsity Letterrequired

Note: Varsity Club membership requires that at least one Varsity Letter has been earned.

Eligibility Confirmation:

Confirmation Statement #1required

I confirm that I have earned at least one Varsity Letter through participation in a GCIT athletic program.

Confirmation Statement #2required

I confirm that I have never been ejected from an athletic contest and have not violated any NJSIAA or GCIT athletic policies.

Acknowledgement:

Acknowledgement Statementrequired

I understand that completion of this application does not constitute acceptance into the GCIT Varsity Club. All applications will be reviewed by the GCIT Athletic Department, and final decisions are based on eligibility, conduct, and academic standing.

Signature:

Digital Signaturerequired

First Name

Last Name

Daterequired

Must contain a date in M/D/YYYY format

Logo Image

GLOUCESTER COUNTY INSTITUTE OF TECHNOLOGY

In This Section

Athletic Participation at Home School FAQ

Athletics Supplemental Transportation Request Form

Athletic Training Dept. - Document Request Form

Early Release Permission Form

Facility Usage Form

Logos & Branding Guide

Branding Guide & Process

Logos - jpeg

Logos - vector

NLI – Signing Day

Parent–Coach Communication, Conduct, and Athletic Program Guidelines

Sending School District Eligibility Request

Varsity Club Membership Application

Logo Image

Logo Title